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Evidence Guide: SISXFAC506A - Manage stock supply and purchase

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

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SISXFAC506A - Manage stock supply and purchase

What evidence can you provide to prove your understanding of each of the following citeria?

Assess stock requirements.

  1. Establish order quantities based on internal information and supplier advice according to organisation policies and procedures.
  2. Identify and cater for situations creating extra demand, according to supplier advice.
  3. Monitor current use of stock for wastage.
  4. Establish and implement an order and supply process to meet stock requirements.
Establish order quantities based on internal information and supplier advice according to organisation policies and procedures.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify and cater for situations creating extra demand, according to supplier advice.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Monitor current use of stock for wastage.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Establish and implement an order and supply process to meet stock requirements.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Develop supply arrangements.

  1. Source potential suppliers.
  2. Develop purchase specifications and obtain quotes from different suppliers as required.
  3. Assess suppliers against specifications, select best options and inform appropriate personnel.
  4. Obtain and verify required information and make purchases within budget allocations.
  5. Monitor performance of suppliers and amend sources of supply as required.
Source potential suppliers.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Develop purchase specifications and obtain quotes from different suppliers as required.

Completed
Date:

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Assess suppliers against specifications, select best options and inform appropriate personnel.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Obtain and verify required information and make purchases within budget allocations.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Monitor performance of suppliers and amend sources of supply as required.

Completed
Date:

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Establish and implement stock-control systems.

  1. Develop and document stock-control systems and communicate to appropriate personnel within organisation.
  2. Develop processes to monitor quality during supply and delivery.
  3. Investigate the use of items showing high wastage or loss and to minimise wastage.
  4. Monitor and adjust stock-control systems and order patterns, according to established patterns of demand.
  5. Evaluate the quality of stock based on feedback from colleagues and clients.
  6. Train staff to minimise stock wastage.
Develop and document stock-control systems and communicate to appropriate personnel within organisation.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Develop processes to monitor quality during supply and delivery.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Investigate the use of items showing high wastage or loss and to minimise wastage.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Monitor and adjust stock-control systems and order patterns, according to established patterns of demand.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Evaluate the quality of stock based on feedback from colleagues and clients.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Train staff to minimise stock wastage.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Manage stock reconciliation.

  1. Plan stock reconciliation process.
  2. Monitor stock reconciliation procedures in consultation with an auditor as required.
  3. Complete and maintain stock reconciliation records according to relevant legislation.
Plan stock reconciliation process.

Completed
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Monitor stock reconciliation procedures in consultation with an auditor as required.

Completed
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Complete and maintain stock reconciliation records according to relevant legislation.

Completed
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Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Overview of assessment

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Evidence of the ability to:

work within organisation systems to develop, implement and document purchasing and stock-control systems, based on assessment of stock requirements

monitor use of stock to identify patterns of demand, respond to changes in demand to adjust stock supply, identify wastage and ways to minimise it, and document stocktaking processes and outcomes within required timeframes

select suppliers based on product specifications, monitor quality and performance, and take appropriate action as required

apply contingency-management techniques to deal with a range of order and supply issues that may affect the timely supply of required stock.

Context of and specific resources for assessment

Assessment must ensure:

management and control of stock and stock-purchasing systems within a sport, fitness and recreation facility or context.

Assessment must also ensure access to:

a work environment within a facility requiring stock supply and purchase

a real or simulated budget for purchase of stock

staff to implement the order and supply process

data on patterns of stock usage.

Method of assessment

A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit:

observation of implementing and monitoring stock-control systems

oral and or written questioning to assess knowledge of purchase specifications

portfolio of records documenting stock reconciliation outcomes

third-party reports from a supervisor detailing work performance.

Guidance information for assessment

Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example:

SISXRES403A Use resources efficiently.

Required Skills and Knowledge

Required skills

planning and organising skills to:

monitor and adjust stock requirements

develop, implement and monitor an order and supply process to meet organisation needs

problem-solving skills to:

develop and adjust stock-control systems to meet fluctuating demands

minimise wastage of stock

communication skills to:

convey information about stock-control systems and processes to appropriate staff

seek feedback regarding the quality of stock and performance of suppliers

numeracy skills to:

interpret and compare supplier quotes

work within organisation budgetary restraints to purchase and control stock supply

literacy skills to:

document stock-control processes

develop stock specifications

monitor and maintain records of stocktakes and audits.

Required knowledge

organisation policies and procedures to enable:

purchase and management of stock to be supported by procedures

outcomes to be reported

suppliers for specific products and services

purchase specifications to enable the purchase of quality stock

projected future needs to ensure changing trends and demands are catered for in planning and development

environmental standards and requirements to enable the application of waste minimisation methods

patterns of demand to enable the development of effective order and supply processes

data, such as yield tests and stocktaking figures, to calculate standard methods and measures to enable the development of accurate stock-control systems

methods to accurately assess current and future organisation and client needs to adapt order and supply processes

methods of yield testing

stock valuation methods to enable stock control and purchase measures to meet organisation financial objectives.

Range Statement

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.

Organisational policies and procedures may include:

stock acquisition

selection of suppliers

stock control

security

stock reconciliation and audit

record-keeping

expenditure

purchase specifications.

Situations may include:

peak times

new staff

advertising

special events.

Stock may include:

food and beverages

office supplies and stationery

equipment

cleaning agents and chemicals

maintenance supplies

general stores.

Required information may include:

specifications

quantity

frequency

supplier's quality assurance procedures.

Stock-control systems may include:

integrated point of sale systems

barcode scanners

RFID readers

wireless or mobile inventory control

imprest

ledgers

bin cards

stocktaking systems

stock-valuation systems

stock-reporting systems.

Relevant legislation may include:

Australian Taxation Office regulations

consumer protection

chemical handling.